Introduction
In today's fast world, teams and individuals need smart tools to manage work, track tasks, collaborate, and stay productive. Traditional methods like notebooks or offline software are no longer enough. Instead, online project management software, task management tools, team chat apps, and AI platforms are becoming the backbone of modern work.
In this blog, we will explore some of the most popular tools used worldwide in 2025:
- Trello -- A project and task management tool
- Slack -- A team communication and collaboration app
- Notion -- A productivity and note-taking app
- ChatGPT -- An AI chatbot and assistant
- Miro -- An online whiteboard and collaboration platform
- Google Gemini -- Google's AI app
- Perplexity AI -- An AI-powered search engine
We will also look at features, pricing, use cases, onboarding checklists, integrations, and free alternatives. If you are looking for free project management software, free task management tools, or AI apps for productivity, this article will help you choose the right one.
Part 1: Trello -- Project and Task Management Tool
What is Trello?
Trello is a simple and powerful project management tool that helps teams organize tasks using boards, lists, and cards. It is based on the Kanban method, where you can move tasks from "To Do" to "Doing" to "Done".
Key Features of Trello
- Trello Boards & Task Boards -- Organize projects visually
- Kanban Board View -- Easy drag-and-drop interface
- Onboarding Checklist -- Manage new employee onboarding
- Slack Integrations -- Connect Trello with Slack
- Trello Apps -- Available on web, desktop, and mobile
- Free Task Management Tools -- Basic version is free
Trello Pricing
- Free Plan -- Best for individuals or small teams
- Standard Plan -- Low-cost option for growing teams
- Premium Plan -- Advanced features with timeline and calendar
- Enterprise Plan -- For big organizations
Why Use Trello?
- Free project management software
- Easy-to-use task tracker tool
- Great for employee onboarding checklists
- Available on web, desktop (Trello download), and mobile
Trello Alternatives
If you want a free kanban board or a free project tracking tool, alternatives include:
- ClickUp
- Asana
- Jira
Part 2: Slack -- Team Communication and Collaboration App
What is Slack?
Slack is a team chat app and collaboration platform. It allows teams to create channels in Slack for different projects and chat in real-time.
Key Features of Slack
- Team Messaging -- Send text, voice, or video messages
- Slack Bots -- Automate tasks inside channels
- Slack Connect -- Communicate with external partners
- Slack Integrations -- Works with Jira, Trello, Confluence, and Miro
- Slack AI -- AI-powered suggestions and automation
Slack Pricing
- Slack Free -- Best for startups and small business
- Slack Pro Plan -- Paid plan with more features
- Slack Enterprise -- Secure communication for large companies
- Slack Non Profit Discounts -- Lower pricing for NGOs
Slack Pros
- Simple team communication
- Free group chat apps for work
- Easy integration with project boards
- Works in browser, desktop app, and mobile
Slack Alternatives
- Microsoft Teams
- Mattermost
- Discord
Part 3: Notion -- Productivity and Note-Taking App
What is Notion?
Notion is an all-in-one productivity tool used for note-taking, project planning, and team collaboration. Many call it the best note-taking app in 2025.
Key Features of Notion
- Notion Calendar -- Track tasks and events
- Notion Templates -- Ready-to-use project boards
- Notion Notes -- Write and organize easily
- Onenotion Import -- Import data from other apps
- Notion AI -- AI-powered content creation
Notion Pricing
- Notion Free -- Good for personal use
- Notion Plus -- Low-cost for small teams
- Notion Business & Enterprise -- For advanced workflows
Why Indians Love Notion?
- Easy employee onboarding procedure with templates
- Great for task management applications
- Works well with Slack application and Trello boards
Notion Alternatives
- ClickUp
- Airtable
- Google Keep
Part 4: ChatGPT -- AI Chatbot and Writing Assistant
What is ChatGPT?
ChatGPT is an AI chatbot that can answer questions, write content, generate code, and act as a virtual assistant. Many people search for it using names like chat gpt free, chàt gpt, c hat gpt, or chatgpt online.
Key Features of ChatGPT
- AI Chat Online -- Ask questions anytime
- AI Note Taker -- Write summaries and notes
- AI Writing Tool -- Blogs, emails, and reports
- AI Apps Integration -- Works with productivity apps
- Free AI Chat Bot -- Free basic version available
Why Use ChatGPT?
- Saves time in writing
- Free AI tools for students and businesses
- Can act as a task manager with prompts
ChatGPT Alternatives
- Perplexity AI
- Google Gemini
- Claude AI
Part 5: Miro -- Online Whiteboard for Collaboration
What is Miro?
Miro is an online whiteboard software where teams can brainstorm, plan projects, and design workflows together. It is popular for remote team collaboration.
Key Features of Miro
- Miro Boards -- Create unlimited boards
- Online Sticky Notes -- Brainstorm ideas easily
- Miro Mind Map -- Visualize workflows
- Slack Integration -- Connect Slack workspace with Miro
- Team Management Software -- Manage groups online
Miro Pricing
- Free Plan -- Basic online whiteboard free
- Miro Pro & Business -- Paid advanced features
- Enterprise Plan -- For big organizations
Miro Alternatives
- Mural
- Jamboard
- LucidSpark
Part 6: Google Gemini -- Google's AI App
What is Google Gemini?
Gemini is Google's AI chatbot and productivity assistant. People search it as gemini app, gemini login, gemini pro, gemini website, gemini india.
Key Features of Gemini
- Gemini Chat -- Chat like ChatGPT
- Gemini AI Assistant -- Answer questions and write content
- Gemini Pro & API -- Paid advanced AI tools
- Gemini App Download -- Available on desktop and mobile
Gemini Pricing
- Free Plan -- Limited features
- Gemini Advanced -- Paid version with Google Workspace integration
Part 7: Perplexity AI -- AI Search Engine
What is Perplexity AI?
Perplexity is an AI search engine that answers questions with accurate references. It is called the AI alternative to Google Search.
Key Features of Perplexity
- AI Search Engine -- Fast and reliable
- Perplexity AI API -- For developers
- Ask AI Free -- Free AI-powered answers
- AI Platforms -- Works across web and app
Why Use Perplexity AI?
- Best for research and quick answers
- Gives cited sources unlike normal search
- Works well with AI chatbot online tools
Comparison Table -- Which Tool is Best for You?
| Tool | Best For | Free Plan | Paid Pricing | Alternatives |
|---|---|---|---|---|
| Trello | Task & project management | ✅ Yes | Starts low | Asana, ClickUp |
| Slack | Team communication | ✅ Yes | Paid plans | Teams, Mattermost |
| Notion | Productivity & notes | ✅ Yes | Affordable | ClickUp, Airtable |
| ChatGPT | AI writing & chatbot | ✅ Yes | Plus subscription | Gemini, Perplexity |
| Miro | Online whiteboard | ✅ Yes | Paid pro plans | Mural, LucidSpark |
| Gemini | Google AI app | ✅ Yes | Pro plans | ChatGPT |
| Perplexity | AI search engine | ✅ Yes | API pricing | Gemini, Bing AI |
Conclusion
In 2025, tools like Trello, Slack, Notion, ChatGPT, Miro, Gemini, and Perplexity are changing how people work, collaborate, and stay productive.
- Use Trello for task and project management.
- Use Slack for team chat and collaboration.
- Use Notion for notes and productivity apps.
- Use ChatGPT for AI writing and chat.
- Use Miro for whiteboarding and brainstorming.
- Use Gemini for Google-powered AI help.
- Use Perplexity AI for smart search and research.
If you are a student, startup, or business, most of these tools have a free plan, so you can start without cost and upgrade later.